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Todoist

Task and lightweight project organization for individuals and small teams, with recurring tasks, shared projects and list, board or calendar layouts.

Verified core factsChecked 2026-10-09
Business

$10 / seat / mo

USD 10/user/month monthly or USD 8/user/month billed yearly (USD 96/year), plus local tax. Business includes up to 500 team projects and 1,000 members/guests. Individual Beginner is free with five personal projects; individual Pro is a separate tier.

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What it helps you do

Manage projectsCollaborate with my team
  • Natural-language task entry, due dates, reminders and priorities.
  • Shared projects with assignments and task comments.
  • Business workspace adds team project folders, roles and centralized billing.

Documented product-level capabilities. Selected plan limits and add-ons still apply.

Why consider it

  • Separates personal tasks from shared team work.
  • Recurring tasks and focused filters suit repeatable operations.

Trade-offs to consider

  • Free personal accounts are limited to five projects.
  • Business still has a 500-team-project limit.

Intended users

  • Individuals managing daily work
  • Small teams sharing tasks
  • Agencies and professional-services teams

Best suited to

Marketing agency · Professional services · Creator & newsletter · Real estate

Editorial fit assessment, not a vendor certification.

  • Teams needing shared task accountability without complex portfolio workflows

Consider another approach when

  • Organizations requiring capabilities beyond the documented task and project feature set

Before you commit

  • Modeled plan user limit: 1000. Larger teams require a different plan or a separately verified quote.
  • Free plan: Available; capacity limits apply
  • Trial: Not verified
  • Documented integrations: Not yet verified
  • Ease of use and support quality: not independently tested.
  • Confirm country eligibility, languages, API permissions and regulated-industry requirements with the provider.

Sources & verification

Official website, documented features and intended users checked. Pricing basis: documented plan price.

Source-based research, not a hands-on review. Strengths, limitations, intended fit and industry labels are editorial interpretations of official features and plan restrictions; feature availability depends on plan.

Todoist pricing Checked 2026-10-09

Free, Pro and Business capabilities; team project and member limits.

Todoist Business pricing update Checked 2026-10-09

Current USD 10 monthly or USD 8 annual-equivalent Business seat pricing effective December 2025.

Todoist features Checked 2026-10-09

Recurring tasks, project views, shared assignments, comments and team workspaces; professional use cases.