Todoist vs monday.com.
Different strengths. Different costs. Here’s what to weigh before you choose.
Compare the plans as well as the brands. These prices may have different billing commitments and capacity limits; they are not equivalent quotes.
| What matters | Todoist | monday.com |
|---|---|---|
| Starting point | Task and lightweight project organization for individuals and small teams, with recurring tasks, shared projects and list, board or calendar layouts. | Visual work platform for organizing tasks, project boards and shared documents; the listed Free plan suits solo users or two-person teams. |
| Listed plan | Business | Free — work management |
| Base price | $10 / seat / mo | $0 / mo |
| Pricing conditions | USD 10/user/month monthly or USD 8/user/month billed yearly (USD 96/year), plus local tax. Business includes up to 500 team projects and 1,000 members/guests. Individual Beginner is free with five personal projects; individual Pro is a separate tier. | Free plan supports two users, three boards, three docs and 200 initial items across the account. No automations, integrations, guests or viewers. Paid plans are separate; displayed paid prices vary by billing region and are not modeled here. |
| Documented capabilities | projects, collaboration | projects, collaboration, forms |
| Free plan | Yes, with limits | Yes, with limits |
| Trial | Not verified | 14-day trial of advanced features is available. |
| Integrations | Not yet verified | Not yet verified |
| Benefits (editorial) | Separates personal tasks from shared team work. Recurring tasks and focused filters suit repeatable operations. | Two collaborators can use task boards and shared documents without a subscription. The forms view can collect information directly into project boards. |
| Limitations | Free personal accounts are limited to five projects. Business still has a 500-team-project limit. | Three boards and 200 initial items constrain the amount of active work. External guests, automations and integrations require a paid plan. |
| Typical fit (editorial) | Marketing agency, Professional services, Creator & newsletter, Real estate | Marketing agency, Professional services, Creator & newsletter, Local business |
| AI, support & ease of use | Confirm plan-specific AI limits and support. Ease of use has not been independently tested. | Confirm plan-specific AI limits and support. Ease of use has not been independently tested. |
| Evidence | Sources checked 2026-10-09 → | Sources checked 2026-10-10 → |
| Your next step | Visit TodoistStandard provider link; no commission currently earned. | Visit monday.comStandard provider link; no commission currently earned. |
Use-case recommendations
Consider Todoist when…
Separates personal tasks from shared team work.
Check first: Free personal accounts are limited to five projects.
Consider monday.com when…
Two collaborators can use task boards and shared documents without a subscription.
Check first: Three boards and 200 initial items constrain the amount of active work.
Make the decision on your terms
Test your real workflow, calculate the full team and usage cost, and confirm export options before migrating. A higher advertised feature count does not necessarily create a better fit.
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