Todoist vs Notion.
Different strengths. Different costs. Here’s what to weigh before you choose.
Compare the plans as well as the brands. These prices may have different billing commitments and capacity limits; they are not equivalent quotes.
| What matters | Todoist | Notion |
|---|---|---|
| Starting point | Task and lightweight project organization for individuals and small teams, with recurring tasks, shared projects and list, board or calendar layouts. | Shared workspace for documentation, knowledge and lightweight project databases, aimed at small teams and professionals organizing work together. |
| Listed plan | Business | Plus |
| Base price | $10 / seat / mo | $10 / seat / mo · annual billing |
| Pricing conditions | USD 10/user/month monthly or USD 8/user/month billed yearly (USD 96/year), plus local tax. Business includes up to 500 team projects and 1,000 members/guests. Individual Beginner is free with five personal projects; individual Pro is a separate tier. | USD 10 per member/month with annual billing; USD 12 with monthly billing. Plus includes 30-day page history and database automations. AI capabilities on Plus are a limited trial; Business adds broader AI and advanced permissions. Site custom domains are an extra paid add-on. |
| Documented capabilities | projects, collaboration | collaboration, projects, forms, automation |
| Free plan | Yes, with limits | Yes, with limits |
| Trial | Not verified | Limited Notion AI trial on Free and Plus; limits vary |
| Integrations | Not yet verified | Slack, Google Drive |
| Benefits (editorial) | Separates personal tasks from shared team work. Recurring tasks and focused filters suit repeatable operations. | Documentation and project records can be organized in the same workspace. Database properties and views support customized work tracking. |
| Limitations | Free personal accounts are limited to five projects. Business still has a 500-team-project limit. | Plus does not include unrestricted Notion AI access. Advanced database permissions and private teamspaces require Business. |
| Typical fit (editorial) | Marketing agency, Professional services, Creator & newsletter, Real estate | Marketing agency, Professional services, Creator & newsletter |
| AI, support & ease of use | Confirm plan-specific AI limits and support. Ease of use has not been independently tested. | Confirm plan-specific AI limits and support. Ease of use has not been independently tested. |
| Evidence | Sources checked 2026-10-09 → | Sources checked 2026-10-10 → |
| Your next step | Visit TodoistStandard provider link; no commission currently earned. | Visit NotionStandard provider link; no commission currently earned. |
Use-case recommendations
Consider Todoist when…
Separates personal tasks from shared team work.
Check first: Free personal accounts are limited to five projects.
Consider Notion when…
Documentation and project records can be organized in the same workspace.
Check first: Plus does not include unrestricted Notion AI access.
Make the decision on your terms
Test your real workflow, calculate the full team and usage cost, and confirm export options before migrating. A higher advertised feature count does not necessarily create a better fit.
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